OPERATIONS OS · MULTI-PROPERTY · MULTI-TENANT

Operations
that actually run.

SortMyTask is the operations platform for service businesses with multiple locations, shifting staff, and recurring work. Tasks, workflows, duty charts, and scoring — wired together so nothing falls through the gaps.

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Built forhotelssalonscleaningfacility ops
Today · ops board
COASTLINE / MUMBAI
BoardListCalendar
Morning · 06:14 — overnight tasks come in for approval
T-2041
Lobby deep-clean · west wing
Checklist · 12 items · Coastline · Mumbai
PENDING APPROVAL
PR
T-2039
HVAC filter inspection · Floor 3
Routine · monthly · Coastline · Mumbai
UPCOMING
JT
T-2038
Stocked toiletries · Suite 1204
Quick task · Coastline · Mumbai
COMPLETED
RM
T-2036
Outdoor signage check
Photo required · North · Pune
UPCOMING
DM
upcomingpending approvalrevisedcompleted
LIVE · TENANT-SCOPED
5minOnboard a new property
0Spreadsheets needed
100%Task accountability trail
₹99/uPer unit, per month
Built for ops teams running
HOTELSSalon chainsCLEANINGFacility mgmtRETAILField service
Built for the people who run the floor

What ships day one,
not in the roadmap.

Every capability below is in the product right now. No waitlist, no "coming soon". Onboard a property in the morning, run the first workflow by lunch, and let the nightly cron snapshot your first weekly score on Sunday end-of-day.

TASKS

Tasks with approval

Five honest statuses — upcoming, pending approval, completed, revised, cancelled. Supervisors approve in one tap. Photos and checklist evidence attach to the task, not the email thread.

// EVERY TASK HAS A TRAIL
WORKFLOWS

Visual workflow builder

Drag nodes, connect with conditional edges, nest sub-workflows. Triggered by schedule (cron) or task completion. Draft, publish, version. Audit log captures every change.

// THE SIGNATURE FEATURE
DUTY

Today's duty chart

Mark who's on shift, by property and department, grouped by team. Present staff jump to the top when you assign or generate tasks.

// ROSTER THE DAY
SCORE

MIS & employee score

Weekly scores per employee per property, snapshotted nightly by cron in your tenant's timezone. Once Sunday ends, the week's snapshot stops moving — Monday dashboards open with a frozen number.

// CRON LOCKS THE WEEK
CHECKLIST

Checklist masters

Templated checklists that attach to a task type. Update the master, future tasks pick it up. Per-task overrides for one-offs.

// TEMPLATE + OVERRIDE
PROPERTIES

Multi-property scoping

Properties, departments, and roles partition every task, workflow, and report. One workspace, many locations, no leakage.

// CLEAN SEPARATION
RBAC

Role-based permissions

Granular permissions across every module. Owners, ops leads, supervisors, and frontline staff each see exactly what they should — nothing more.

// LEAST-PRIVILEGE BY DEFAULT
AUDIT

Audit log on everything

Every approval, edit, workflow publish, and score lock is recorded. Filter by user, property, or module. SOC-2-ready evidence trail.

// NEVER A HE-SAID-SHE-SAID
Ops board · the way the floor actually thinks

No sprints. No story points.
Just today's work, by property.

The ops board groups tasks by their real lifecycle — what's upcoming, what's waiting on your approval, what came back revised, what's done. Filter by property, department, assignee, or workflow source. List, calendar, and per-employee views one tap away.

✓
Approval flow that lives in the taskSupervisor approves on the card. Checklist evidence + photos attach automatically. If something's missing, send back with a note — the task drops back to upcoming with your note attached so the assignee knows exactly what to redo.
⌗
Checklist modes that fit realityUse a master template for SOPs, or build an ad-hoc list for a one-off. Sub-items roll up to a single complete state. Photo + reading inputs supported per item.
↻
Auto-create from workflowsWhen a scheduled workflow fires (or a triggering task completes), tasks spawn already-assigned, already-checklisted, already-scoped to the right property and department.

Coastline · Mumbai · Wed 14 May

BoardListCalendarBy employee
Upcoming12
T-2042
Welcome turndown · post-18:00 arrivals
Workflow #14 · autoPR
T-2043
Pool chemistry log · reading + photo
17:00 · dailyJT
T-2044
Suite 1208 · maintenance handover
Checklist · 6 itemsDM
Pending approval4
T-2041
Lobby deep-clean · west wing
Checklist · 12/12PR
T-2039
HVAC filter inspection · Floor 3
Photo attachedJT
T-2031
Quarterly fire-safety walk
12 items · 3 shortJT
Revised1
T-2031
Re-check extinguisher tags · 2nd floor
Sent back · 3 items shortJT
Completed18
T-2038
Stocked toiletries · Suite 1204
06:12 · approvedRM
T-2037
Morning lobby reset · entrance
05:34 · approvedPR
T-2036
Outdoor signage · weekly photo
Yesterday · approvedDM
Six modules that talk to each other

One workspace,
one source of truth.

Tasks know which workflow spawned them. Workflows know which property they run in. The duty chart knows who's on shift. Scores know which weeks have closed. No more reconciling four tools at the end of every week.

▤

Tasks

Five-state lifecycle with approval flow. Checklist evidence, photos, and notes attach to the task itself.

5 STATES · APPROVAL/tasks
◉

Workflows

Visual graph builder with conditional edges. Schedule, trigger on task completion, nest sub-workflows.

VISUAL · VERSIONED/workflows
☷

Duty chart

Mark who's on shift today, by property and department. Present staff are surfaced first when you assign or generate tasks.

DAILY · ROSTER/duty-chart
★

Employee score

Per-employee weekly score, snapshotted nightly by cron. The week's number stops moving once your Sunday ends — Monday dashboards open with it frozen.

WEEKLY · CRON/employee-score
▦

MIS score

Roll-up by department, property, and tenant. Filter by week, locked or live. Export-ready.

ROLL-UP · EXPORT/mis-score
⊞

Properties & roles

Multi-property scoping with role-based permissions. Owners, ops leads, supervisors, and frontline staff each see their lane.

RBAC · SCOPED/properties
Twelve modules · one workspace graph

Every capability
your operation needs.

SortMyTask is built from twelve modules that share one workspace graph. Turn on the ones you need; the rest stay out of the sidebar until you ask. No tab graveyard. No "let me find that".

▤
01

Tasks

Five-state lifecycle. Approval flow. Photo + checklist evidence on the card itself.

CORE/tasks
◉
02

Workflows · visual

Drag nodes, draw edges, set conditions. Draft / publish / version. The signature feature.

SIGNATURE/workflows
☷
03

Duty chart

Mark today's on-shift staff by property. Present people are prioritised in task assignment.

DAILY/duty-chart
⊟
04

Checklist masters

Templated checklists with overrides per task. Update the master, future tasks inherit.

TEMPLATE/checklist-masters
★
05

Employee score

Per-employee weekly score, snapshotted nightly by cron. Freezes once your Sunday ends.

WEEKLY/employee-score
▦
06

MIS score

Roll-up by department, property, tenant. Week-by-week. Export-ready.

ROLLUP/mis-score
⊞
07

Properties

Multi-property scoping. Every task, workflow, score is tagged to a property.

SCOPE/properties
❑
08

Departments

Sub-units within a property. Routes tasks and rolls up scores cleanly.

STRUCTURE/departments
✦
09

Roles & permissions

Granular RBAC across modules. Owners, ops leads, supervisors, frontline.

RBAC/roles
⧖
10

Shifts

Optional shift definitions per employee. Used by duty chart and scoring.

OPTIONAL/shifts
☉
11

Holiday calendar

Per-tenant holidays that affect scheduling, scoring, and SLA windows.

CALENDAR/holiday-calendar
❮❯
12

Audit log

Every approval, edit, publish, and score lock recorded. Filter by anything.

EVIDENCE/audit-logs
A morning, fully accounted for

One operations lead.
Four properties.

A real morning in the product, simulated. As you scroll, the screen on the left mirrors what an operations lead actually sees — approve overnight tasks, set today's duty roster, audit a workflow run, catch a missed item, and let the cron lock the week.

app.sortmytask.com / tasks · pending approval
›9 overnight tasks waiting on your sign-off
PENDING APPROVAL · 9OVERNIGHT
T-2038Lobby reset · 05:30RM
T-2041Deep clean · west wingPR
T-2043Pool chemistry log · readingsJT
T-2044Inspect Suite 1208 · handoverDM
06:14 · WEDNESDAY

Approve the overnight.

Open Tasks · Pending approval. Nine cards waiting — checklists complete, photos attached. ↵ approves the highlighted card and the cursor advances to the next.

PENDING 9DUE TODAY 21BLOCKED 2
07:30 · DUTY CHART

Set the roster.

Open Duty chart. Mark who's in across four properties, grouped by department. One change in Delhi (PR on leave) — untick, tick her cover. Save. Present staff now jump to the top when you assign or generate today's tasks.

PROPERTIES 4EMPLOYEES 23CONFLICTS 1
09:15 · WORKFLOW

Audit the run.

A welcome-turndown task didn't spawn for one arrival. Open Workflows · Turndown v3 · visual. The conditional edge "after 18:00" was correct; the arrival logged at 17:54. Edit the condition, publish v3 → v4. Audit log captures the change.

NODES 6EDGES 7VERSION v3 → v4
11:00 · CATCH

Send back with notes.

Fire-safety walkthrough came back complete, but the supervisor spots three short items. Reject with a note — the task drops back to upcoming with your note attached. The assignee gets the same task back, the same checklist, the original three items still showing as gaps. Audit log captures both round-trips.

SENT BACK T-2031STATUS upcoming
23:30 · SUN

Weekly scores lock.

23:30 UTC, the cron fires — every night, in every tenant's local week window. Once Sunday ends in your timezone, the snapshot stops moving; the week's number is frozen. Monday morning the team opens the dashboard and sees it. You did nothing; that's the point.

LOCKED 11 EMPLOYEESCRON 0 ops
Workflows that run themselves

The whole point is not having to think about it.

SortMyTask's workflow engine is the difference between writing SOPs once and writing them every Sunday for the rest of your life. Schedule it. Trigger it on a task. Nest it inside another. Version it. Publish.

See the visual builder →
WORKFLOW #14 · TURNDOWN
Triggered 4 minutes agowhen arrival was logged after 18:00. Auto-created task T-2042 in Coastline / Mumbai · assignee floor-lead · checklist "welcome turndown v3".
Open runSee workflow graphView audit
CRON · WEEKLY SCORE LOCK
Nightly · 23:30 UTC · upserted week-22 snapshots for 11 employees across 4 properties. Frozen now that Sunday has passed in IST. Dashboards refreshed for Monday.
Open week 22Audit log
One workspace, four lenses

Owners.
Ops. Supervisors. Floor.

Each role sees only what its job needs. Owners see the roll-up; ops leads see this morning's gaps; supervisors approve and audit; frontline staff see today's checklist on their phone. Same data, four lenses, zero noise.

/ OWNER

The roll-up& the trend

Portfolio across properties. Weekly MIS score. Trial / billing health. Approvals you escalated to. Audit log when something feels off.

  • MIS · all properties
  • Billing · live
  • Audit · filter-aware
  • Trial · expiring soon
/ OPS LEAD

This morning's ops

Pending approvals, today's duty chart, workflow audits, weekly score gaps. Set the roster, monitor the day.

  • Approvals · pending
  • Duty · today
  • Workflows · running
  • Score gaps · weekly
/ SUPERVISOR

The floor, accounted for

Approve, return with notes, mark complete. See your team's score band. Catch the SLA misses before they roll up.

  • My queue · approve
  • Team · score band
  • SLA · live
  • Notes · on the card
/ FRONTLINE

Today's card stack

Just today's tasks, in order, with the checklist on the same screen. Tap to complete, upload a photo, hand it in. The mobile PWA fits in a pocket.

  • Today · ordered
  • Checklist · inline
  • Photos · one-tap
  • Mobile · PWA
Mobile · the supervisor's pocket

Approve from the floor.

SortMyTask is a PWA — install it on any modern phone, no app store. Built for the supervisor who walks the floor and the frontline employee who needs today's checklist on a small screen. Approvals, photo uploads, and checklist ticks all work with one thumb.

/01
Approve in one tapThe pending-approval queue is one swipe. Tap approve, the next card slides in. Send back with a note if something's short — the task drops back to upcoming with your note attached so the assignee knows what to redo.
/02
Photo evidence on the taskTap the checklist item, take the photo, it attaches to the task and the audit log. No more "where did that go?" over WhatsApp.
/03
Installable on any phoneAdd to home screen, no app-store wait. Optimised for one-thumb use on real shift devices. Online while you tap — we don't pretend to offline-sync.
TodayPRIYA · 7 OPEN
PR
Lobby deep-clean · west wing
PENDING APPROVAL· 06:14
HVAC filter · Floor 3
PENDING APPROVAL· 06:20
Morning lobby reset
APPROVED· 05:34
Suite 1208 · maintenance handover
UPCOMING· 10:00
Stocked toiletries · 1204
APPROVED· 06:12
Pool chemistry log
UPCOMING· 17:00
Score · week 22LIVE
68% · LOCKS SUN 23:30 IST
APPROVED21
Lobby reset
Toiletries
Reading log
PENDING4
Deep-clean
Fire-safety
REVISED1
Extinguisher tags
SCORE 88%BAND · GOOD
Infrastructure & compliance

Built on the parts
that don't break.

SortMyTask runs on the same infrastructure investors and security teams ask about. INR-native billing for India. Audit-grade evidence trail. Tenant-scoped data isolation. Mobile-friendly PWA. No fake integration logos.

SupabasePostgres · auth · RLS
RazorpayINR billing · UPI
VercelGlobal edge · cron
PWAInstall on any phone
Multi-tenantRow-level scoped
RBACGranular · per module
Audit logEvery action
CSV importEmployees · roles
Workflow cronUTC-aware · tenant-tz
WebhooksRazorpay · custom
Brand themes3 industry skins
Trial · 14 daysNo card required
“Before SortMyTask, our supervisors spent half of every Monday rebuilding last week from WhatsApp screenshots. Now the score is just there— locked, accurate, and we've already moved on to this week's plan.”
A
Aarti M.Operations Lead · 4-property hospitality group, Mumbai
INR · NATIVE14-DAY TRIAL · NO CARDAUDIT LOG · ONMULTI-TENANT
Pricing · pay per unit, not per seat

₹99 per unit,
per month.

One unit = one room (hotels), one bed (hospitals), or one revenue-generating unit (general ops). Bring 10 supervisors or 500, the price doesn't change. Trial is real — 14 days, no card.

Trial

Full product, all modules, no limits. 14 days, no card required. Onboard a property, run a workflow, see the Monday score.
Free· 14 days
  • All modules unlocked
  • Up to 5 properties · 50 employees
  • Workflow visual builder
  • Weekly score lock (cron)
  • Mobile PWA
Start free
SIMPLE

Standard

Pay per unit. Per month. No seat tax, no per-supervisor charge. Cancel any time; export everything before you do.
₹99/ unit / month
  • Everything in Trial
  • 60-day money-back guarantee
  • Unlimited properties & employees
  • Audit log retention · 12 months
  • CSV import & export
  • Razorpay UPI · card · netbanking
  • Priority support · WhatsApp
Start 14-day trial

Enterprise

For groups above 100 units, with compliance, custom workflows, or single-tenant isolation needs. Annual contracts.
Custom
  • Everything in Standard
  • Single-tenant Supabase project
  • Custom workflow templates
  • Audit log retention · 7 years
  • SLA · named CSM
  • Onboarding workshop · in-person
Talk to us

Run the way you wrote it.
From day one.

Open SortMyTask, add your first property, set your first duty chart, and let the workflow engine handle the rest. 14-day trial, no card. INR-native billing if you stay — and a 60-day money-back guaranteeif you don't.

Start 14-day trialSee a morning in 60 sec

No card to start. 60-day money-back guarantee after you upgrade. Cancel any time, export everything.

A peek inside the product

The visual workflow builder, at 9:15 AM on a Wednesday.

WORKFLOW · TURNDOWN v3 · PUBLISHED
app.sortmytask.com / workflows/14/visual
Today
Dashboard
Tasks9
Duty chart
Work
Workflows
Turndown v3
Fire-safety
Pool chemistry
Checklist masters
People
Employees
Shifts
Roles
Scoring
Employee score
MIS score
Setup
Properties
Departments
Audit log
Workflows / Turndown v3 / Visual

Welcome turndown · v3

›Add node · ⌘NPUBLISH
A
VisualStepsVersionsRunsAudit
START
Arrival logged
trigger · start
CONDITION
After 18:00?
condition
TASK
Welcome turndown
assignee · floor lead
TASK
Standard turndown
assignee · floor lead
END
Notify supervisor
approval queue
v3 · PUBLISHED·5 NODES·5 EDGES